Travel 101 - Beginner Tips for Business Trips
nickname for frequent business travelers - road warriors - says it all.
travel may seem glamorous to those who get to stay at home, but if your job requires
frequent trips out of town you know just how stressful it can be. The commercials
showing the teddy bear a little girl packs for her dad's trip hit close to home
for many traveling on business.
Experienced travelers develop their own ways of dealing with these pitfalls. Here
are some suggestions for your next trip :
* Get packing - Pack as light as possible.
As always, carry-on
luggage is the way to go. It lets you get out of the airport and on your way much
more quickly. Pack an extra suit in basic color (black, brown, navy blue). Add basic toiletries, a change of socks and underwear for each day of your trip, along with sneakers and lightweight workout clothes.
To maximize your packing space and make getting through airport
security a bit simpler, use travel size toiletries and be sure to keep up with the latest dos and don'ts for carry-on items. As of 2014 the the "3-1-1 rule" still applies. To be carried on board, containers of liquids, gels or aerosols must be no larger than 3.4 ounces and all fit into one one-quart clear, Ziploc-style plastic bag per person.
Business travel packing checklist:
Laptop, cell phone, power cords, chargers, USB cables.
Travel tickets, hotel and rental car confirmations.
Business cards, pens, pencils, sticky notes and note pads. manila envelope to store expense receipts.
A separate zip-lock bag filled with fresh fruit or veggie slices, energy bars, or trail mix for munching on-the-go.
You don't have to pack your entire office up, but in addition to your travel documents and rental car confirmation, be sure to have enough notepads, pens, pencils and sticky notes with you. Finally, in the mad rash to the airport it's a common mistake among business travelers to forget them -- but also don't forget to bring enough business cards!
* Choose the right hotel - A good night's rest means you'll be alert
and on your game the next day. Hotels close to popular tourist destinations may
mean a noisy night for the business traveler. Check hotel reviews to make sure that
there were no complaints about loud neighbors or partying in the halls. Besides
a peaceful evening, a quiet room can mean an uninterrupted telephone conversation
with your boss, clients, your spouse, significant other, parents or friends back
at home. If it sounds like you're having a party in your room on a business trip,
you may lose more than a night's sleep.
* Stay in touch - While
you're on the road, it's important to stay in touch, both with the office and
with your family. Before you book a hotel, make sure it provides the business
services you need. Will you have access to a fax machine? A printer and photocopier?
If you need to hold an impromptu meeting, is there space available in the hotel?
A business traveler's laptop and cell phone are lifelines when they're
on the road. Make sure you will have Internet access in your room, and make sure
you know how much it's costing you. Also, you shouldn't have to unplug the desk
light to have access to an outlet for your phone or computer charger.
And, speaking of chargers, always fully charge batteries for your cell phone and other electronic devices the night before departure. Then pack all your cables, power cords and charger accessories in a zip-lock bag for ready access on the road.
* Stay healthy - Eating on the road can take a toll. Living on fast food
or rich restaurant meals can mean added pounds and other health problems. Make
an effort to make good food choices on the road. Sure, that sweet roll looks good,
but oatmeal will give you more energy throughout the morning. Have small baggies of fresh fruit, carrot sticks, energy bars or trail mix whenever the "munchies" hit while you're on the road.
Also try to fit some
type of exercise into your day, whether it means taking the steps up to your hotel
room instead of the elevator, or spending some time in the pool or on the treadmill.
* Recording expenses - Along with folders or documents you need to conduct business, also remember to bring along a manila envelope to store all your travel receipts (food, lodging and entertaining) to have all your paperwork readily available to fill out your expense report on your return.
The more you travel, the more you'll develop your own "tricks of the trade."
Just remember that you have to take care of yourself before you can take care