Get Organized for Easier Wedding Planning
had friends to your home for dinner. Maybe you've hosted a Super
Bowl party or two. But have you ever planned and coordinated
an event for 50-300 guests?
If you haven't, then welcome to the world of wedding
florists, and other wedding-related companies will be banging
down your door to get your business. Friends and relatives will
offer advice, phone numbers, and web sites for you to check
out. How will you juggle the multitudes of research and information
from those who want your day to be special? The key to smooth
and stress-reducing wedding planning is...
organized is the art of having the things you need when you
need them whether it is a brochure, a phone number, or a picture
of your ultimate bridal bouquet. And no one recognizes the need
to be organized more than someone who is planning a wedding.
A few organizing techniques you can use to help you plan your
wedding are the consistent use of a calendar/PDA and making
'to-do lists.' But what about all of those wedding-related papers
you've accumulated? Estimates from caterers, song sheets from
bands, and all of those pictures you tore out of magazines--how
are you supposed to keep them all organized?
top tool for organized wedding planning is a 'Wedding Binder.'
Besides your future spouse, your 'Wedding Binder' will be the
closest thing to a best friend you'll have during your engagement
period. The wedding binder is essentially a 'home' for all wedding-related
information. Each topic will have a specific area in the binder
allowing for quick referencing and retrieval.
should you build your wedding binder to work best for you?
size of your wedding and how many 'extras' you incorporate into
your wedding day (ex. ice sculptures, doves) will determine
the size of your binder. If you are having a small, simple gathering
or you're not doing much research, you may not need more than
a 1" spine. Large gatherings with many 'extras' will probably
require a binder with upwards of a 3" spine.
the binder itself, you will need:
three hole punched, two-sided pocket folders
extra wide dividers or self adhesive divider tabs for the pocket folders
three hole punched, zippered pocket for pen/pencils/paper clips (optional)
two-sided pocket folder is usually enough room for the paperwork
of one vendor. One side of the pocket folder is for ideas and
research and the other side is for estimates and contracts.
Keeping these different types of information separate will allow
you to locate them and retrieve at a moment's notice.
of some categories for your pocket folders are...
the pocket folders in order of importance to you. If you are
constantly making calls to your caterer, place that folder towards
the front of the binder. Already know what favors you want to
give out? Place that folder towards the back.
other information can be stored in your wedding binder?
Guest lists/gift lists
E-mail/phone list of bridal party members
A print-out of your registry
Appointments with vendors, contracts and receipts
for payments and deposits
Benefits to using a wedding binder
Money-saving benefit: You're always prepared when a vendor wants to talk about price. If someone quotes you a price in writing and you can't produce the paper it's written on, they could try to charge you more money for their services.
Time-saving benefit: Since all of your information has a 'home,' you won't be wasting your time printing duplicate information off the internet or repeatedly asking for the addresses of your guests.
Sanity-saving benefit: All of your wedding information is in one place. No need to take apart your living room looking for what you need.
for keeping an organized wedding binder:
Label the pocket folders clearly
Place new papers/information in the correct pocket of your binder
as soon as you receive them.
Sort and purge your binder once a month. Toss any information
that is no longer relevant in the trash or in a folder for a
friend or relative who may need it in the future.
bring your wedding binder with you when meeting with your vendors.
You'll have all the information you need to compare prices and
make educated decisions. You will be organized, prepared and
in control of your special day.
Stacey Agin Murray, Fair Lawn, New Jersey USA
For a free e-list
of Top Ten Tips for Organized Living, or to order your copy
of 7 Steps to an Organized Wedding Thank You Note please visit
her web site at http://organizedartistry.com